Address:
Eastern Sierra Community Service District
301 West Line Street, Suite D
Bishop, CA 93514
Phone:
760-872-1415

Enterprise System Catalog:

Vendor and product:
DataWest Corporation, BillMaster Utility Billing
System purpose:

Billing system for sewer user fees, permit and inspection fees, capacity fees, sewer permit fees, lab and hydroflusher fees, and health insurance reimbursement billing.

Categories/types of data:

Customer contact information, number of users, rates and fees, customer property location information.

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, QuickBooks
System purpose:

Accounts Payable processes, General Journal Entries, Payroll, Financial Reports

Categories/types of data:

Expense and Income account activity, Employee information and related salary/retirement/benefit information, Bank account activity and balances

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Outlook
System purpose:

Email correspondence regarding District business

Categories/types of data:

Contact information and correspondence for Board Members, Employees, some Customers, Vendors, County of Inyo Departments relating to the District

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Word 2007
System purpose:

Used to create correspondence, forms, agendas, minutes and other administrative documents

Categories/types of data:

Correspondence, forms, reports

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Excel 2007
System purpose:

Used to create forms and reports.

Categories/types of data:

Reports for retirement reporting, wastewater flows and data, customer billing information

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, PowerPoint 2007
System purpose:

Provides printable presentations from training webinars

Categories/types of data:

Training information provided for administration and operations personnel

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Publisher 2007
System purpose:

Used to create forms, business cards, newsletters, labels

Categories/types of data:

Business Cards, Forms, Newletters, Labels

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ManagerPlus, Maintenance Management Software
System purpose:

Equipment maintenance schedules

Categories/types of data:

Equipment Maintenance records and schedules

Dept./primary custodian:
Operations
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Gmail
System purpose:

Email correspondence regarding District business

Categories/types of data:

Contact information and correspondence for Board Members, some Customers, Vendors, County of Inyo Departments relating to the District

Dept./primary custodian:
Operations
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Adobe, Acrobat
System purpose:

To generate, store, and share documents in PDF (portable document format) that provides an electronic image of text or text and graphics that looks like a printed document and can be viewed, printed, and electronically transmitted.

Categories/types of data:

Correspondence, reports, newsletters, graphs

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ECS Imaging, Inc., Laserfiche
System purpose:

Enterprise Document Management - Document management system for Administration, Finance, Human Resources, Customer/Billing, Operations, and Safety information.

Categories/types of data:

Administration, Finance, Human Resources, Customer/Billing, Operations, and Safety

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Streamline Enterprise System, Website design, management, and support
System purpose:

Provides a website for the District as required by law, updates required information as needed, and provides support for staff to maintain the website.

Categories/types of data:

District information - Board Members, Staff, Meeting dates, Agendas, District Information, Required Transparency Information.

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
GovCard, Intellipay
System purpose:

Administration of customers' electronic payments to the ESCSD.

Categories/types of data:

Customer name, account number, amount paid, type of payment (debit card, credit card, checking account).

Dept./primary custodian:
Administration/Billing
Frequency of collection:
As needed
Frequency of update:
On demand (automated)